Administrative Officer/Committee Secretary

Bollebygd is a young, expanding municipality with future potential characterized by a holistic approach, sustainable development, and growth. We have about 650 employees and we carry out some of Sweden's most important tasks. Children's learning, good care and support, sustainable community development, and environmental issues are just a few examples. The municipality strives to be an attractive employer where employee participation and leadership are characterized by involvement and influence.

Bollebygd has nearly 10,000 inhabitants. Located just 30 minutes from Gothenburg, Borås, and Alingsås, Bollebygd is geographically well-positioned. The municipality offers a rich outdoor life with ski slopes, beautiful hiking trails, and a golf course in a manor environment. Bollebygd has well-developed operations with good quality and a vibrant business community with over 1,000 entrepreneurs. Please read more at bollebygd.se (https://www.bollebygd.se).

The Building and Environment Committee is now looking for an Administrative Officer (the role of committee secretary is included).

JOB DESCRIPTION

As an Administrative Officer/Committee Secretary, you will be our key person regarding coordination and administration of matters to the committee. Being a committee secretary is a responsible role. Here you will work in a structured role and combine administrative and legal skills with an interest in politics and social issues.

You will review preparatory materials and compile documents, as well as take minutes at meetings. To ensure a good preparation process, you need to be consultative in your role by supporting elected officials, managers, and officers in practical matters related to the case preparation process and document management. You will work in a fully digital case management process and we have a strong focus on development and change work aimed at improving the quality for those we serve.

The work requires you to quickly familiarize yourself with varying issues, swiftly overview the content of texts, and work towards fixed deadlines. The intensity of the work varies with the political meeting cycle, and evening work may occur.

As a committee secretary, you provide professional support to elected officials in the Building and Environment Committee as well as managers and officers in matters concerning the committee. You ensure that matters reach the committee and are responsible for quality and legal security in the preparation and decision-making processes and at the committee meetings. You will quality-check documents before each meeting and provide feedback to officers and managers. You will write minutes, dispatch decisions, and manage other administration related to the committee. As a committee secretary, you will be part of the municipality's network for committee secretaries that drives common development issues regarding committee work in Bollebygd municipality. You will be responsible for the digitization of services that belong to the administrative process.

The role of committee secretary is assessed to correspond to a part-time position. The remaining part of the position, Administrative Officer, involves working with cross-departmental governing documents, investigation assignments, handling referrals and motions, as well as representing the administration in working groups. This also includes answering phone calls and responding to emails.

In the role of Administrative Officer, you will also be the administration's editor and web writer for the website and intranet, thereby being part of the municipality's overall web editorial team.

You need to be flexible in covering for colleagues in areas adjacent to your role.

QUALIFICATIONS

We are looking for someone who:

• has relevant higher education, such as public administration or political science
• has experience working in a politically governed organization and in public authority.
• is accustomed to working in systems and with digital tools
• can work independently and is meticulous in your work
• builds good relationships and easily collaborates with others.
• is a good communicator who expresses themselves fluently in speech and writing.
• has previously worked as a secretary in a committee or board, which is an advantage

Great importance will be placed on personal suitability.

OTHER

We strive for a balanced gender distribution and see diversity as a strength, therefore we welcome applicants with different backgrounds.

For those applying for a position that involves working with children, you will need to present a criminal record extract before employment.

Before a potential employment, you need to present a valid passport or national ID for verification of identity and citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must be able to present a valid residence/work permit or prove that you are exempt from the requirement to have a work permit.

In preparation for the recruitment process, we have decided on recruitment channels and marketing. We therefore kindly ask not to contact us regarding media sales, recruitment sites, and similar.

We use e-recruitment to streamline and ensure the quality of the recruitment process. All your information is saved on your CV account, and you can easily log in and update your information whenever you want. Therefore, please fill in your information as carefully as possible to provide an accurate representation of yourself. The information is processed and stored in accordance with the General Data Protection Regulation (GDPR).

Warm welcome with your application!